In my experience, with our two homeschool graduates, it is not something to stress out over. My homemade transcripts were not questioned by the state universities and Christian College my kids applied to. But, I do have some helpful hints:
- Keep REALLY good records, starting in 9th grade, or 8th grade if you child is doing high school level courses such as Algebra, a foreign language, Biology, etc. I suggest keeping a spread sheet with the course title, the text or books used, authors and publisher, and a course description. I will put a simple course description at the end of this post.
- If it is a course that is more hands on or does not use a traditional textbook, then you might want to keep a record of time spent on the course. For example, for a class like "Fine Arts" you might want to record events and times at the events over the course of all 4 years. You could include trips to art museums, attendance at music events and so forth. Over the course of 4 years this could be enough hours to count for 1/2 to 1 credit. A regular traditional school credit is generally equal to 140-150 hours. Most people figure since it takes less time to school using a tutorial method, it would be about 120 hours of homeschool time to count for one credit. This can vary, but this would be a fair estimate.
- Every quarter or at least every semester, award a letter grade to the course.
- Contact the colleges or universities you are interested, or at least go on their website to see what they want courses they want to see incoming freshmen have. I would do this when my child is in late middle school and check at least annually. Gear your 4 year high school plan so that you include what they want to see.
- Make up a transcript-you can email me for a sample- and keep it current. If you do this at the end of 9th grade and update it annually, it will a fairly simple thing to do. If you wait till your child is applying to colleges, it can get overwhelming. I used a combination of an Excel spread sheet and a Word document. You can find samples on-line or in the Homeschoolers' College Admissions Handbook
- Remember transcripts can look many, many different ways. Every school district does theirs different, so there is more than one right way. You can organize the credits by year or by topic--for instance putting all the English credits together. Either way is acceptable.
- Generally, all transcripts needs a cumulative GPA, a chart for telling what point value you give to each letter grade, an official signature, the name and address of the school, name and address and birth date of child and it must be dated. Check with the colleges you are interested in to see what they require if you have any hesitation. The admission officers are looking for a reason to accept your child, so they are very helpful.
- Remember, you child's transcript is like a resume. It should include all classes as well as a listing of extra curricular activities-these are generally included on a separate sheet, with the actual list and grades of classes all on one sheet.
- Keep a copy of everything you send in. Also, keep a copy of your child's best written works, term papers; a sampling of math work, and other work, just in case you need to show a portfolio. We were not asked, but you would be wise to keep a sampling, just in case.
Sample Course Descriptions:
Algebra 1
1 Credit
An interactive course emphasizing the understanding of Algebra and Algebraic terms and concepts. Topics include real number system, number theory, algebraic expressions and sentences, linear and quadraic equations, inequalities, operations with polynomials, relations and functions, graphing equalities and inequalities, radical expressions, factoring polynomials and systems of equations.
Geometry
1 Credit
This course covers the applications of geometric relationships and principles. Topics include a wide variety of constructions with compass work, inductive reasoning, points, lines, planes, angles, triangles, similarity and congruence, circles, three dimensional geometry, area, volume, trigonometry, and coordinate geometry. Understanding and real life application emphasized.
Personal Fitness/Physical Education
1 Credit
This course revolves around competitive swimming including, but not limited to: extensive practice and instruction, proper stroke formation, understanding of rules, participation in conference competitions, sportsmanship and teamwork.
Conversational Spanish
.5 credit
An interactive course emphasizing conversational Spanish with native Spanish speakers. Particular emphasis on listening and understanding basic Spanish phrases and words.
Social Studies
1 Credit
This course explores the foundations of other cultures, including their economics, geography, governments, religions and histories. This study is taught through a thorough look at Eastern Hemisphere countries. It utilizes map and encyclopedia work, as well as extensive literature, video clips, and in-depth look at how different societies and cultures have changed over time. Special emphasis on critical thinking and understanding people who are different than us. Taught in conjunction with English I.
Intro to Computers
1 Credit
Introduction to basic computer skills. This class will teach basic keyboarding, how to use the printer, digital camera, access the internet, email, on-line research and other basic applications. It will also introduce the use of Excel Spread Sheets, Word and other common software. Ethical and privacy issues will be discussed, as well as web safety.
As a note of disclaimer: I am not any sort of authority on this subject. I am just one mom telling you what has worked for us. If what I have recommended is helpful, great--but you should read some books, ask some folks and talk to admission counselors if you have any questions. Also, I have heard that there is various software available to help you with transcripts, diplomas etc. Perhaps you may want to Google "homeschool software" and see what comes up.
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